Motorcycle Rental Agreement

Motorcycle Rental Agreement

Motorcycle Rental Agreement to be completed by clients

Client to please complete all sections  on every page as indicated.

Any problems, Contact Us directly.

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Terms of Business for completion by client.

Terms and Conditions of Motorcycle Rental Agreed to between: GS Africa Rentals and Tours. Hereinafter referred to as The Provider.

1. And (CLIENT Name)hereinafter referred to as The Client
2. And (Pillion Name)hereinafter referred to as The Pillion

Please be sure to indicate “The Pillion” and provide all relevant documentation for “The Pillion” as well as “The Client.” This is necessary for insurance purposes.

The Client must be in possession of a valid and unendorsed motorcycle driver’s license at the commencement of the agreement, which for licenses issued in SA means a Code “A” license. The Client must be over the age of 21 and must have a valid unendorsed motorcycle license. Within reason, The Client warrants that he / she is accustomed to the operation of the motorcycle he / she is renting.

1) The Client signing this agreement warrants that he / she will be the sole motorcycle driver for the duration of the rental period and that he / she shall not permit anybody else to take control of said motorcycle for ANY reason.
2) The Client further warrants that he / she shall never operate said motorcycle under the influence of alcohol, medication or other unlawful substances as doing so can lead to imprisonment, confiscation of the motorcycle and serious injury or death.
3) In the event that there will be more than one (or more) driver/s, both (all) drivers must sign this form below and are deemed to be full parties to this agreement and accept all terms and conditions attached thereto. The same applies to any pillion riders who must also sign this agreement where indicated.
4) Unless otherwise agreed the principle Client undertakes that he / she will not do or cause anything to be done that in any way is in breach of this agreement. It is explicitly understood and agreed that The Client rents said motorcycle purely for private use within the ambits of the law and said motorcycle will not be sub rented or used for ANY commercial or competition purposes whatsoever without the express written consent of The Provider.
5) Where such consent is given, The Provider has in no way contracted with any possible 3rd party and all and any arrangements are then deemed to be between The Client and such 3rd party whilst The Client remains fully liable to The Provider in terms of this agreement.
6) Fuels (and oils) are not included in this rental agreement and as motorcycles are handed to The Client with a full tank and oil at the correct level, The Client is obliged to return the motorcycle with a full tank and oil will be checked, topped up and charged to The Client if necessary upon return. The Client is requested to regularly check oil levels on longer tours and if necessary, he is to top up the prescribed oil only and in the event of any doubt regarding this or any other problems please ALWAYS call The Provider. Re-Fuelling is with UNLEADED PETROL ONLY. In the event the motorcycle is not fully fuelled upon return, a fuel up fee of R450 shall apply and will be charged to The Client. Excess kilometres travelled will be charged at R3.55 per kilometre. See paragraphs 20) and 21) on page 4.
7) The Client warrants that he is familiar with all rental charges, charges per kilometre as well as all and any penalty charges and / or discounts and that these have been fully explained to him, he understands the same and he undertakes to return the motorcycle on the date and time as agreed between the parties.
8) Motorcycles must be collected and returned to the premises of The Provider but alternative arrangements can be made for Clients and Clients can be collected or dropped off anywhere in the Cape Peninsula, which will be charged at R5.70 per km.
9) Within 100 km’s of the Cape Peninsula the above rate applies in the event of an accident or if the Client is unable to return to The Provider under his own power due to a malfunction caused by The Client. In the event the malfunction is due to The Provider’s fault, such recovery of motorcycle and Client is at no charge.
10) In the event such recovery is required due to a puncture, The Client will only pay 50% of said charges.
11) In the event The Client and motorcycle are outside the Cape Peninsula ad hoc arrangements for collections and payments tosuit both parties will be made. Please call The Provider – see numbers below.
12) In the event The Client leaves his luggage/own transportation at the premises of The Provider whilst renting a motorcycleThe Client acknowledges that he does so at his own risk and The Provider in no way accepts any liability for any loss or damages regardless of howsoever incurred whilst said transportation is parked with The Provider.
3. I acknowledge that I have read and agree with the above terms and conditions.make your selection
PAGE 2

13) Any rental extensions or late returns must be communicated to The Provider immediately that such an event becomes a possibility as:
a) The Provider may have rented the motorcycle to the next party from a specific time & date.
b) Without due notification, the motorcycle is uninsured for the current Client beyond the agreed return time and datewhich, by implication means The Client will be fully liable for the motor cycle and all occurrences beyond theagreed time and date as set out herein.
c) In the event the motorcycle is not returned to The Provider within 24 hours of the agreed time and date and TheProvider has not been contacted by The Client in any way, The Provider will be obliged to contact the South African Police Services and Tracetec Vehicle Recovery Service, in order to ascertain the whereabouts of The Client and the motorcycle upon which The Provider will resort to whatever means possible for the recovery of the motorcycle.
14) Under no circumstances may any motorcycle be taken beyond the territorial borders of The Republic of South Africa unless this has been specifically discussed and agreed with The Provider. In any event The Client will encounter major administrative problems should he attempt such border crossing without the necessary documentation, which can only be provided by The Provider.
15) The Client should note that the rental motorcycles other than BMW GS models are NOT SUITED for riding on un-tarred roads and as such, rented motorcycles MAY NOT BE OPERATED on gravel or dirt roads as this also dramatically increases the risk of accidents, injury or death. Please also note that by law helmets must be worn throughout the Republic and neighbouring countries.
16) Any traffic fines (or other damages, repairs etc) incurred by the vehicle whilst under the control of The Client shall be disclosed to The Provider upon the motorcycle being returned and the paper work (or copies thereof) relating to such fines (if any) shall be handed to The Provider. In some cases fines may not be “evident” to The Client as such fines may be the result of camera operated speed controls in which case the fine may only reach The Provider some time after expiry of the rental period but in all cases The Client shall remain liable for the payment of such fines as well as a R250 administration fee.
17) Whilst the motorcycle is fully insured for normal operations, such insurance could be nullified in the event The Client operates the motorcycle recklessly, leaves it unlocked or uses it as contemplated in paragraph (3&5) above. In such an event The Client becomes liable for ALL costs and liabilities arising from such a situation and he hereby indemnifies The Provider against all and any claims that may be constituted against him including 3rd party claims.
18) Both The Client and The Pillion acknowledges and understands:
18.1) the dangers associated with the driving of a motorcycle. Notwithstanding the aforegoing, The Client and The Pillion acknowledges and understands that The Provider:
18.1.1) shall not be liable for any loss of or damage to any property left or transported in or upon the motorcycle;
18.1.2) does not accept responsibility for any damages (whether consequential or otherwise) arising from any defect, mechanical failure, breakdown or other circumstances relating to the motorcycle;
18.1.3) shall not be liable for any loss or damages of whatsoever nature arising out of any injury which may be sustained by The Client and/or The Pillion, howsoever such loss or damages may have been caused including and without limiting the generality of the aforegoing, the negligence of The Provider and/or its employees or whether the motorcycle or any part thereof is defective. 18.2) The Client and The Pillion hereby indemnifies and holds The Provider harmless against all and any claims of whatsoever nature which may be brought by any passenger on the motorcycle or a third party arising from an incident involving the motorcycle/s and without limiting the generality of the aforegoing, irrespective of the negligence of The Provider and/or its employees or whether the motorcycle or any part thereof is defective
19) In any event, The Client hereby agrees and accepts that in the event of ANY insurance claim a maximum excess asstipulated on his Bike Rental Estimation and/or Bike Rental Invoice shall apply and that he (The Client) shall be responsible/liable for such excess or for ANY repairs or replacements as below or to that amount as well as a R2000 administration fee for any Insurance claim.
20) The Client also agrees that he rents said motor cycle ENTIRELY at his own risk and regardless of the circumstances or reasons, he hereby indemnifies The Provider and all his employees or agents against all loss, damage or injury to persons or property even if the same occurred due to negligence or non performance on behalf of The Provider or his employees or agents.
21) Advance bookings must be accompanied by a faxed copy of The Client’s ID book, passport or other acceptable means of identification as well as a copy of his driver’s license, the originals of which must be produced to The Provider upon The Client collecting the motorcycle. The Client will also be asked to complete and sign this contract and email such signed copy to The Provider in advance (Terms & Conditions of Motorcycle Rental).
22) By signing this contract and supplying The Provider with his credit card details, The Client automatically and irrevocably authorises The Provider to:
a) Immediately upon receiving the documentation as per (20) above, debit a NON REFUNDABLE BOOKING DEPOSIT of 33% calculated on the full ascertainable value of the entire rental against the card in the event of an advance booking
b) Debit the full ascertainable balance of the rental against his card 60 (sixty) days PRIOR to collecting the motorcycle
c) Debit all and any amounts contemplated if and when due, in paragraphs 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23 and above against his card, regardless of how much time has elapsed before any such charges may come to light.
d) In the event the Provider is unable to process the transactions as per (a) & (b) above, this contract is immediately revoked and null and void unless The Client is able to affect another form of payment acceptable to The Provider.
e) In the event any charges as contemplated in the paragraphs referred to in (c) above come to light after the end of the rental period and The Provider is unable to use The Client’s Credit card for payment of the same, The Client shall remain liable for all such charges and the cost of recovery thereof plus interest at the ruling prime rate until such a time as such outstanding amounts are fully settled.
4. I acknowledge that I have read and agree with the above terms and conditions.make your selection
Page 3

23) In the event of any breach of contract or any dispute regarding the contract arising from this rental The Client accepts that all and any costs arising from such a situation will be for his account.
24) GS Africa reserves the right to refuse any rental to safeguard itself, should this become necessary for any reason.
25) The Client, any additional drivers and pillions hereby undertake to: -
a) Exercise the utmost care and caution in the operation and use of the motorcycle
b) Return said motorcycle in the same good condition in which it was received
c) Abide and adhere to the terms and conditions of this agreement to the best of their ability.
26) As a guideline for The Client, herewith an indication of possible additional costs in the event any rented motorcycles or items supplied as part of a rental, are lost or damaged as a result of negligence: -
a) Helmet - R2 000
b) Visor - R 920
c) Gloves - R1 400
d) Jacket - R3 000
e) Rain Suit - R1 000
f) Keys - R2 000
g) Engine Guard - R3 500
h) Body Part - R4 500
i) Crashbar set - R3 600
j) Lever - R 800
k) Mirror - R3 000
l) Screen - R3 500
m) Pannier - R5 000
n) Tank Spray - R3 500
o) Fender - R2 500
p) Indicator - R1 500
q) Panel Cover - R4 000

I / we, the undersigned, hereby acknowledge that we have read and understood the above terms and conditions of this rental agreement as per pages 1, 2, 3, 4 and hereby agree and consent to all contained therein.
5. I acknowledge that I have read and agree with the above terms and conditions.make your selection

The following information needs to be completed by the client.

6. Name of Clientyour full name
7. Name of Pillionyour full name
8. Date of completion of formtoday's date
9. ID or Passport Numberto ensure client is over age 21 (attach copy)
10. Drivers License Detailstype, international / south african (attach copy)
11. Upload ID / Passport / Diver's Licenseupload a copy of ID or passport and driver's license
Upload
12. Home Addressclients permanent home address
13. Clients Home Telephonehome telephone number
14. Clients Work Telephonework telephone number
15. Clients Cell Numbercell number
16. Clients Emailemail address
17. Next of Kin / Contact Namenext of kin / contact name
18. Next of Kin / Contact Telephonework telephone number
19.Next of Kin / Contact Cell Numbercell number
20. Next of Kin / Contact Emailemail address
21. Payment Methodhow will you be paying?
22. Last 3 digits on credit Cardlast 3 digits on back of credit card (cvv code)
23. Name on credit cardname of credit card holder
24. Credit card numbernumber of credit card
25. Credit card expiry dateexpiry date on credit card
26. Credit card authorisation numbercredit card authorisation number
Authorisation to Deduct Funds From Credit Card
27. Insurance excess depositI hereby give permission to GS Africa Rentals to authorise from my provided Credit Card the bike insurance excess deposit.
28. Client Namename of client
29.Insurance excess per bikeinsurance excess per each motorcycle rented

In the event of any accident or damages claim, I authorise the immediate deduction of the said insurance excess amount, together with a R2 000.00 administration fee and acknowledge that I will present the above credit card on receipt of the rented motorcycle (out of my own free will).
I accept responsibility to return the motorcycle I hired in the same condition as when I collected it, and being responsible for any damages that occurred for the entire rental period whilst the bike was rented by me.

30. Cardholder Namename of cardholder
31. Datedate of acknowledgement
32. Placeplace of acknowledgement
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